Privacy Policy

Kerkdata
Website: https://www.kerkdata.co.za

Kerkdata is a Software-as-a-Service (SaaS) platform that enables churches and ministries to collect, manage, analyse, and report on attendance and ministry-related information.

Kerkdata is powered by the AOS Platform (Applicable Operating System), which is owned and maintained by:

Applicable (Pty) Ltd

For any privacy or data protection enquiries, please contact:

Elanri Dreyer
Email: elanri@applicable.co.za

Depending on how your organisation uses Kerkdata, we may collect the following information.

Church Information

• Church name
• Church address or location
• Denomination (optional)
• Administrator information
• Church settings and configuration

Attendance and Ministry Data

Kerkdata is designed primarily to collect aggregated ministry statistics, including:

• Sunday attendance
• Children's ministry attendance
• Youth attendance
• Online attendance
• Service attendance
• Attendance trends
• Historical attendance records
• Ministry statistics
• Notes entered by authorised users
• Custom reporting fields created by your organisation

User Account Information

When users create or access an account, we may collect:

• Full name
• Email address
• Encrypted password
• User role and permissions
• Login history

Technical Information

To ensure the security and reliability of the platform, we automatically collect certain technical information, including:

• IP address
• Browser type and version
• Operating system
• Device information
• Session information
• Date and time of access
• Error logs
• Usage analytics

Kerkdata is designed to work primarily with ministry statistics rather than personal member records. Unless your organisation deliberately chooses to record such information, Kerkdata does not require:

• Identity numbers
• Passport numbers
• Banking details
• Credit card information
• Financial records
• Medical information
• Biometric information
• Special personal information as defined by applicable privacy legislation

Churches remain responsible for ensuring that any personal information they choose to store complies with all applicable privacy laws.

We use the information collected to:

• Provide the Kerkdata platform
• Generate dashboards and reports
• Analyse attendance and ministry trends
• Improve ministry insights
• Maintain user accounts
• Secure the application
• Provide customer support
• Improve platform functionality
• Monitor system performance
• Notify administrators about important updates

We do not sell your personal information.

All information entered into Kerkdata remains the property of the church or organisation that created it. Applicable (Pty) Ltd acts solely as the software provider and data processor. Your organisation maintains ownership of its data and may export or delete its information, subject to the functionality available within the platform.

Protecting your information is one of our highest priorities. We implement appropriate technical and organisational security measures, including:

• HTTPS encrypted communication
• Secure authentication
• Encrypted passwords
• Role-based access control
• Secure cloud infrastructure
• Regular software updates
• Security monitoring
• Access logging
• Backup procedures
• Disaster recovery processes

While we follow recognised industry security practices, no internet-based service can guarantee absolute security.

Kerkdata operates on the AOS Platform (Applicable Operating System) and utilises Cloudflare as part of its secure cloud infrastructure. Cloudflare provides enterprise-grade cloud services that enhance the security, reliability, availability, and performance of the platform.

Cloudflare's services may be used for:

• Secure HTTPS encryption
• Global content delivery
• Application performance optimisation
• Protection against cyber threats and malicious traffic
• Network security
• Infrastructure resilience
• Disaster recovery support

Your information may be processed, transmitted, cached, or securely stored using Cloudflare's global infrastructure where necessary to provide the services offered by Kerkdata. Cloudflare operates a globally distributed network of data centres. As a result, certain information may be processed or transmitted outside South Africa.

Applicable (Pty) Ltd takes reasonable steps to ensure that all third-party infrastructure providers maintain appropriate technical and organisational safeguards to protect your information. More information about Cloudflare's privacy practices can be found at: https://www.cloudflare.com/privacy/

We do not sell, rent, or trade your information. Information may only be shared:

• With authorised users within your organisation
• With trusted infrastructure providers that assist in delivering the service
• Where required by law
• To protect the rights, security, or safety of Applicable (Pty) Ltd, Kerkdata, or its users

Kerkdata uses cookies and similar technologies to:

• Keep users securely logged in
• Remember preferences
• Improve application performance
• Monitor platform usage
• Analyse system performance
• Improve the user experience

You may configure your browser to refuse cookies, although some features of the platform may not function correctly.

Church information is retained while your organisation maintains an active account. Information may be deleted:

• Upon request by the organisation
• When an account is permanently closed
• Where required by applicable law

System backups may retain encrypted copies for a limited period for disaster recovery purposes.

Subject to applicable legislation, you may have the right to:

• Request access to your information
• Correct inaccurate information
• Request deletion of your information
• Request export of your data
• Restrict certain processing activities
• Object to processing where legally applicable
• Lodge a complaint with the relevant supervisory authority

Privacy requests may be submitted using the contact information below.

Kerkdata is intended for use by authorised church staff, ministry leaders, and administrators. The platform is not directed at children and does not knowingly collect personal information directly from children.

To deliver the Kerkdata service, we may use trusted third-party providers, including providers for:

• Cloud hosting
• Infrastructure services
• Email delivery
• Security monitoring
• Analytics
• System performance monitoring

These providers are contractually required to maintain appropriate confidentiality and security standards.

Kerkdata operates on the AOS Platform and uses Cloudflare's global infrastructure. As part of providing reliable and secure services, certain information may be processed or transmitted through Cloudflare's international network.

Where personal information is transferred outside South Africa, Applicable (Pty) Ltd takes reasonable steps to ensure appropriate contractual, technical, and organisational safeguards are implemented in accordance with:

• The Protection of Personal Information Act, 2013 (POPIA)
• The General Data Protection Regulation (GDPR), where applicable

We may update this Privacy Policy from time to time to reflect changes in legislation, technology, or our services. The latest version will always be available at: https://www.kerkdata.co.za. Continued use of the platform after changes become effective constitutes acceptance of the updated Privacy Policy.

If you have any questions regarding this Privacy Policy or the processing of your information, please contact:

Elanri Dreyer
Applicable (Pty) Ltd
📧 elanri@applicable.co.za
🌐 https://www.kerkdata.co.za

Kerkdata is committed to handling information responsibly and securely and has been designed to support compliance with applicable data protection legislation, including:

• Protection of Personal Information Act, 2013 (POPIA) – South Africa
• General Data Protection Regulation (GDPR) – European Union (where applicable)

Each church or organisation using Kerkdata remains responsible for ensuring that any personal information it chooses to record within the platform is collected, processed, and maintained in accordance with its own legal obligations, internal policies, and applicable privacy legislation.

By using Kerkdata, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described above.